Payroll Processing

 It’s all online and flexible for your needs, including:

• All 50 states, plus federal and local taxes
• Automated payroll filings and tax payments
• Unlimited payrolls
• W-2s and 1099s
• Direct deposit
• Online employee setup
• Online , FAX , phone or e-mail it in!

 Integrate your accounting  and payroll processing with DebitFire. Our payroll service will prepare and import your payroll into your General Ledger. No matter which accounting program you use you will find our easy to import GL entries a breeze. Or we can use online quickbooks payroll service with seamless integration. Now you will love your payroll services!

We’ll do payroll your way. No need to change the way your employees are accustomed to being paid. Our flexibility allows you to select from the following options:

• Pay Frequency – weekly, bi-weekly, semimonthly or monthly.

• Pay Period Dates – you pick when you send and receive payroll.

• Pay Method – enjoy the flexibility of direct deposit or paper checks.

• Reports – standard or specialized reports, such as job costing,etc.

• Payroll Tax Filing – DebitFire will manage and remit your payroll taxes.

• Wage Garnishments – DebitFire handles all wage garnishments accurately.

Register with the IRS for a FEIN

When it comes to payroll, surrender to the almighty acronym. FEIN stands for Federal Employer Identification Number, and is assigned to your business entity after registering with the IRS.

Why is this nine-digit number important? It’s a required field for any federal tax remittance, filings, and for your employees to pay their personal taxes.

To register for a FEIN, click here to visit the IRS site.

Now, register with any applicable state agencies

Surprise! The registration party doesn’t stop at the federal level. Depending on where your business is located and where your employees live, you’ll need to register with local state agencies so you can make payments and file taxes to the state.

If your employees live and work in the same state, you only need to register with the department or departments in that state.

Generally, there are two types of taxes your state will be concerned with: taxes you’ll be withholding from employees (state income tax, SDI, etc.) and taxes employers are asked to pay (state unemployment). These taxes may be collected by one agency or two separate ones.

This step usually takes just a few minutes online.

Make sure to register in every state where employees reside

As a general rule of thumb, state income tax the employee owes is based on the state where an employee resides. The state unemployment tax is based on the state where your employee works.

There are exceptions to the above and “fun” state reciprocity agreements (here’s looking at you, New Jersey and New York) that can cause payroll confusion. When in doubt, contact the state agencies directly with questions and a confirmation of who you need to register with.

Do you employ anyone who works from home? This means their worksite and residence are in the same state, and you’ll need to register in that state, too.

Get employees’ paperwork in order

Hiring your first employee is a huge step. Not only is your business moving forward, but you’re helping someone earn a living.

To properly set up payroll for each employee (and stay compliant with state and federal labor laws, you’re going to need to have your new employees fill out some paperwork:

• Have your employee complete an I-9 Employment Eligibility Verification Form within three business days of hire. This form verifies that the employee can legally work in the US. You may also be required to E-Verify your employees.
• To know what to calculate for the federal income tax (FIT) withholding, you’ll need the employee to complete and sign a W-4 Withholding Certificate.
• Typically, if your state has state income tax (SIT), your employee will need to complete a state-specific withholding certificate as well. 
• Submit a new hire report to your state’s new hire reporting center.

All the forms you need are right here!